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Posted: Thursday, December 15, 2016 10:58 AM

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JOB DESCRIPTION:

Provide administrative support for the Office Manager and Owner of a heating and air conditioning company.

RESPONSIBILITIES:
--Provide general administrative and clerical support including mailing, scanning, faxing, typing and copying

--Maintain electronic and hard copy filing system (basic knowledge, testing performed at interview.
--A professional attitude and a customer service orientation that extends beyond customers to vendors and colleagues.

--Performs special duties related to area(s) of assignment such as preparing proposals, collecting files and perform research

-- Learns and effectively performs/applies the proper account recordkeeping procedures and rules used in assigned area(s) including electronic systems

--Ability to use problem solving skills to reach a goal i.e. you were given the task to get a part and all the boss has is the box that it came in 7 years ago. How and where would you start?
--Be able to work in a nonconventional method


PHYSICAL CAPABILITIES

--Grasps files, documents and equipment with right and left hands
--Can daily climb stairs to our office entrance; climbs up on step stool to reach files, printers, and related documents.
--Can occasionally squat and kneel to reach files and related documents
--Sits at a desk using near vision for long periods of time
--Works indoors in an office environment subject to heat/cold changes and fragrances such as perfumes

This list of tasks will likely be expanded upon based on successful training with Office Manager and the other temporary office assistant.

The position is currently part-time with the possibility of full-time in the future.

REQUIREMENTS/QUALIFICATIONS:

-- High School Diploma
-- Proficient in MS Office programs (such as Excel, Word and Access) Email, Internet and basic office equipment (such as a scanner, fax, copy machine, multiple line phone, and multiple printer system)
-- The ability to coordinate between multiple staff and work on multiple projects simultaneously.
-- Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving.
-- Ability to manage multiple tasks and achieve deadlines under pressure
- Take direction and work independently when necessary.
- Work quickly and accurately.
- Ability to write articulately, clearly and accurately.
- Demonstrate strong attention to detail and organizational skills.

Experience isn't necessary, the willingness to learn is.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.

Please submit a cover letter along with your resume and explain why you feel you are the right candidate for the job along with salary requirements to the email provided. office.santacruzmechanical@gmail.com Benefits Included: Holidays, Paid Sick time off, Vacation and a Health Plan

• Location: Santa Cruz, Soquel, Ca

• Post ID: 45713202 santacruz
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